Most facilities will need to submit an Emergency Response/Contingency Plan to CERS. We advise the use of the Emergency Response/Contingency Plan made available by the California EPA in “Unified Program Guidance Letter 17-01” This template will suit the needs of most facilities. A template for the Emergency Response/Contingency Plan can be found here. The Response/Contingency Plan includes instructions on pages 1 and 2.
There are 10 sections of the Emergency Response/Contingency Plan; lettered A through J.
A. FACILITY IDENTIFICATION AND OPERATIONS OVERVIEW
This section contains business:
B. INTERNAL RESPONSE
How does your facility communicate emergency incidents internally and to external parties? The three choices provided are:
1. CALLING PUBLIC EMERGENCY RESPONDERS (e.g., 9-1-1)
2. CALLING HAZARDOUS WASTE CONTRACTOR
3. ACTIVATING IN-HOUSE EMERGENCY RESPONSE TEAM”
Please note: you can select more than one option.
C. EMERGENCY COMMUNICATIONS, PHONE NUMBERS AND NOTIFICATIONS
This section spells out the facility’s methods and obligation to conduct notification procedures in the event of a hazardous materials/waste emergency:
In the event of an emergency involving hazardous materials and/or hazardous waste, all facilities must IMMEDIATELY:
1. Notify facility personnel and evacuate if necessary in accordance with the Emergency Action Plan (Title 8 California Code of Regulations §3220);
2. Notify local emergency responders by calling 9-1-1;
3. Notify the local Unified Program Agency (UPA) at the phone number below; and
4. Notify the State Warning Center at (800) 852-7550
In addition, it lists emergency response contact information and includes places to list the contact information for:
and gives an option to list up to three “other” contacts.
It also has a place to list “Emergency Coordinator Contact Information”.
These persons should be the same as listed in your CERS: Business Identification.
D. EMERGENCY CONTAINMENT AND CLEANUP PROCEDURES
This is a list of emergency response procedures with check boxes. Select the ones that apply to your facility. There is an additional “Other” field if one of your procedures is not found on the list.
E. FACILITY EVACUATION
Contingency Plan Section EWhat kind of signalling will be used to notify staff of an evacuation of the facility.
3. VERBAL (i.e., Shouting)
4. OTHER (Specify)
Where staff is to assemble after evacuation.
The narrative description location of the evacuation assembly point should be the same as indicated on the CERS: Facility Site Map.
Note: The Emergency Coordinator must account for all onsite employees and visitors after evacuation.
How evacuation routes are documented and communicated.
1. WRITTEN PROCEDURES DESCRIBING ROUTES, EXITS, AND ASSEMBLY AREAS;
2. EVACUATION MAP(S) DEPICTING ROUTES, EXITS, AND ASSEMBLY AREAS;
Note: Evacuation procedures and/or maps should be posted in visible facility locations and must be included in the Contingency Plan.
F. ARRANGEMENTS FOR EMERGENCY SERVICES
If your facility has made arrangements for local emergency services to respond, list the details here or check the box indicating: “HAVE BEEN DETERMINED NOT NECESSARY.”
G. EMERGENCY EQUIPMENT
This is a section with check-boxes for typically used emergency response equipment.
For each item selected, indicate the location the emergency response equipment is stored and the capabilities or limits of the equipment.
H. EARTHQUAKE VULNERABILITY
This section includes areas and equipment that might be compromised in the event of an earthquake. Check all that apply.
I. EMPLOYEE TRAINING
The employee training section provides an outline of topics to cover for emergency response and employee training. This is only an outline and a more formal training program should be developed specifically for your facility. Please note that we also recommend creating a separate Employee Training Plan.
J. LIST OF ATTACHMENTS
You may optionally indicate attached documents to the Emergency Response/Contingency Plan. Some items might include:
Formal training plans
Detailed emergency response SOPs for specific equipment or processes found on site