Most environmental agencies require businesses that conduct regulated activities, or own regulated equipment, to obtain a permit. Permits usually expire annually. If a permit is expired or nearly expired, here is a series of steps that will help you obtain a new permit.
Permits are a financial transaction between the entity that holds the permit and the agency that grants them. Your facility should receive an invoice one to two months before the permit expires. If you have not received an invoice, check the old permit to verify the mailing address. If the mailing address is different from the equipment address, you might need to check with personnel at the mailing address to see if they have received the permit or permit invoice. If you cannot locate the permit invoice, call or email the agency and ask for a new one.
Once an invoice has been received, you might need to follow up with accounts payable staff at your business to make sure the permit fee gets paid. You may also need to follow up with the agency to ensure the payment has been credited to your account and the permit has been released.
Once you get your permit, we strongly advise that you make an electronic copy. Complyrs has a the ability to upload files to permit renewal tasks. If the hard copy goes missing, you will always have easy access to an electronic copy.
When Things Don’t Go As Expected
Sometimes, despite your best efforts, the agency will not be able to produce a required permit. In our experience, compliance staff are usually aware if there is a systematic problem in issuing permits and will let expired permit slide. However, this is not always the case. We advise storing invoices, proof of payment, and any email correspondence that prove you made a good faith effort to obtain a permit. If you make any inquires by phone, you can record the details of the conversation in the “notes” field in the Complyrs permit renewal task.
Learn More About Complyrs